Achieve Seamless Regulatory Compliance with Our Solutions
The landscape of ethics and privacy regulations is constantly changing. Is your organization keeping up? To remain compliant with regulations both at home and abroad, it is imperative for organizations to stay updated on policies and procedures for ethics management. Our confidential Ethics Reporting and Case Management system gives you the necessary support to ensure your company understands and implements relevant procedures that safeguard your operations.
The IntegrityCounts ethics reporting and case management system is GDPR compliant.
GDPR Compliance Management Solutions
Don’t wait for a breach to happen. Get the tools you need to protect your business.
The IntegrityCounts platform and databases are hosted in Canada which has some of the world's strictest data protection and privacy legislation. Therefore, we are compliant by adequacy status. The EU has made a formal decision to recognize that Canada has an equivalent level of personal data protection as the EU does. So, by following the data protection laws in Canada, you can be sure your data is safe.
Public companies are required to have a whistleblower policy and process in place for employees.
Sarbanes-Oxley and Multilateral Instrument 52-110 Compliance Management Solutions
Although a “one-size-fits-all” approach is not recommended, a third-party system provides all the tools needed to make the process easier.
There are certain steps that organizations can take to ensure compliance and peace of mind for all parties involved. This includes having a whistleblowing hotline and online reporting tool where employees can report any concerns or sensitive information anonymously, as well as a powerful case management tool. WhistleBlower Security makes it easy to receive and store sensitive data, experience real time reporting, and identify and investigate serious ethical issues before they can become detrimental to your business.
If you own or manage a business or entity in Australia, it is vital that you have an appropriate whistleblowing policy in place.
Australia Whistleblower Compliance Management Solutions
Australia’s whistleblower legislation requires business to have a whistleblowing process in place. If not, you could face serious fines of up to $126,000. If you do, then you’re aware of how costly and time consuming it can be to put all the necessary tools and systems in place. WhistleBlower security can save you the time, energy, and money with our global reporting hotline and compliance management platform IntegrityCounts. Our whistleblowing services and solutions are specially designed with your needs in mind.
On July 1, 2019, protections were expanded in the Corporations Act 2001 to give certain individuals legal rights and protections as whistleblowers. As part of the act, “large” public companies, proprietaries, and corporate trustees of APRA-regulated superannuation entities are required to have a whistleblower reporting policy in place as of January 1, 2020. If a company fails to implement a policy or handles a whistleblower report incorrectly, they could face severe criminal offenses and civil penalties for this misconduct. Whistleblowers can also seek compensation through court if they suffer a loss, damage or injury for making a report.
British Columbia has unique Whistleblowing laws and regulations.
BC PIDA Compliance Management Solutions
The PIDA legislation provides a framework for employees to report specific misconduct without reprisal, but this alone isn’t enough. It’s your responsibility to implement the necessary tools and guidelines to ensure your employees know how to report misconduct, and that your compliance team knows what to do with that information. Doing this on your own can be costly and time consuming, which is why businesses continue to turn towards third-party whistleblowing case management solutions.
The EU Whistleblower Directive’s purpose is to provide and promote a safe and secure way for people to voice concerns and speak up about unethical behaviour or misconduct in their workplace.
European Union Whistleblower Directive Compliance Management Solutions
Each of the 27 EU member states will need to transcribe the directives into their own national law. The new EU whistleblower directive impacts thousands of companies across the EU with more than 50 employees and requires them to create internal reporting system to help employees and other third parties report violations of EU law and to protect those who do report from retaliation when they speak-up. Companies with over 250 employees will need to ensure they are compliant with the new regulations by the end of the year.
Whistleblowers should be able to submit reports via an online system, a hotline number, or via mail. Companies must also ensure that the identity of the whistleblower is kept confidential no matter the mechanism that is used to file the report.
Flexible Around Your Business’ Needs
Every business, regardless of the industry, should have a strategy and policy in place that guarantees the protection of those who report any incidents of misconduct or unethical behaviour in the workplace. This not only benefits your team, but it also helps to safeguard your business against illegal activity that could lead to serious ramifications.
Whether you’re a small operation or a growing multifaceted corporation, our ethics reporting and case management program gives you and your team the tools to report and identify areas of concern, investigate flagged activity, take appropriate action, and develop better strategies to improve in the future.
Frequently Asked Questions
We now have an FAQ list that we hope will help you answer some of the more common ones.
What are the benefits to our organization for using an independent third party company to handle our governance and compliance?
There are many benefits to enlisting a third party service to handle the governance and compliance aspect of your business. It will ensure that all reports made about your organization remain anonymous and confidential. Reporters will be confident that their identity will be fully protected. The Whistleblower system is proprietary and has been developed through years of research and reporting. We understand the needs of our clients and their employees and stakeholders and we are wholly committed to ensuring the confidentiality of both.
How is my identity protected?
The IntegrityCounts reporting system is operated by WhistleBlower Security Inc. and is independent from your organization; we do not track IP addresses or subscribe to caller I.D. services. We use the latest in encryption and security technology including firewalls to ensure that our system is secure. You must take care when providing information in your report and ensure that you do not provide personal details or information that will expose your identify if you want to remain anonymous.
How can a whistleblower system help our organization comply with legislation and securities regulations (i.e. Bill 198, Sarbanes-Oxley Act)?
Bill 198 (Multilateral Instrument 52-110) in Canada and Section 301.4 of the Sarbanes-Oxley Act require all publicly traded companies to: ‘Establish procedures for the receipt, retention, and treatment of complaints received regarding accounting, internal accounting controls, or auditing matters; and handling the confidential, anonymous submission by company employees of concerns regarding questionable accounting or auditing matters’. Our IntegrityCounts reporting system provides not only a confidential and anonymous reporting system for employees and other stakeholders, it also provides a valuable source of information regarding the organization’s Code of Conduct and Ethics and the Reporter’s role and responsibilities.
What happens to the information I provide?
The information you provide is available immediately to the authorized designates from your organization who have been set up to receive reported complaints. The reviewers will assess each reported complaint and decide what actions are appropriate. When filing the complaint, you will be able to see who has access to it. You will be able to select or deselect these members if they are implicated in the report. This way, they will not have any access to the report.